This is with Reference to the meeting held on The 9th of May 2009, between the Members (Members of Emgee Green). The following points were raised and decided:
1) Maintenance Charges Dues: All members should submit their payments Cheques with the “Mock Committee” rather than to the Developer (Emgee Developers).
The payment shall be in Full / Part in dated and submitted on or before 25th of May 2009.
The cheques shall be handed over to Mrs. Leela Devta (303/304 C wing).
All the cheques will be handed over the Developer collectively during a joint meeting between the Members and The Developer.
2) Maintenance Charges Calculation: shall be made on Pro Rata Basis, proportionate to the area of each flat.
If any member thinks otherwise they should express their opinion in writing and submit it to the watchman before 16th Of May 2009.
If the same is acceptable, the developer shall be requested to recalculate all dues accordingly.
3) Clarity of Accounts: To maintain Clarity the Developer shall be requested to submit a copy of all Maintenance Charges and Accounts for the last 3 years to the Mock Committee.
The same shall be reviewed by the Mock Committee and discussed in the next meeting.
4) Existing Plans: The Developer shall be requested to submit a set of approved Municipal development plans (Blue prints) to the Mock Committee.
So that the Members are aware of the present development and proposal in progress
5) Premises Development: The Developer shall be requested to appoint a landscape architect to design and develop the premises.
The design and development should take into consideration The following:
a) Good landscape, trees, plantations etc
b) Appropriate Children’s play area and equipment.
c) Appropriate Seating arrangements across the Premises
d) Appropriates Lighting arrangement
e) Recreation Spaces
6) Compound Wall: The Developer shall be requested to take up the construction of an appropriate compound wall for the premises on an urgent basis.
The Compound wall should be well designed which should not only look good but also provide adequate safety and privacy to the premises especially on the west side of the premises so that there is adequate privacy to the pool, clubhouse and children’s play area. The developer should provide a detail drawing of the proposal immediately to the Mock Committee.
7) Cleanliness and Maintenance: The overall Cleanliness and Maintenance is found to be below average and most members are dissatisfied with the arrangements.
The cleanliness of the Premises, Building common areas, Lobbies is in a very sad Situation. Basic issues like daily sweeping and periodic washing is not carried out. This is creating an unhygienic environment and also resulting into various pest problems. The developer is requested to propose a Maintenance and cleanliness plan and also appoint a proper agency to implement the same
8) Security Charges: The Members wanted more clarity on the Security Arrangements and Charges from The developer.
9) Parking: All members are requested to NOT entertain Visitor parking inside the premises.
It is unfair to members who are not allotted parking inside the premises.
All members are requested to fix their parking stickers on their vehicles. Only vehicles with parking stickers will be allowed inside the premises and shall park in their allotted parking space.
NO Vehicles should be parked on the driveway or in front of the entrance lobby
10) Parking Plan: The developer shall be requested to submit a copy of the parking plan to the “Mock Committee, showing present and proposed parking spaces with an allotment list.
11) Entry and Exit Gates: The gate towards A wing shall be used as Entrance and the gate towards C wing shall be used for Exit purposes.
12) Progrees Chart: The developer shall be requested to give a timeline showing tentative dated of the progress of development of the premises, amenities and D wing
The developer is also requested to appoint an “Estate manager” to coordinate between the developer and the Mock Committee.
The developer is also requested to give a clearer picture regarding the un-demolished office building of India Steel and what is proposed regarding the same.
13) Safety and Protection: The developer shall be requested to take more concrete steps to protect the existing premises and members during the development process.
The barricade around the under construction building is inappropriate and pose a safety hazard. There is inadequate security at the construction site. Measure should be taken to prevent any damage to property.
14) Lifts Usage: It was decided that one of the Lifts should be used only for members.
The security staff should also ensure that the servants and vendors should not misuse the lifts and use the stairs while coming down.
One lift can also be switched off during afternoons and late night
If any member wishes to put forth any issue or comment, they should give the same in writing to the watchman addressed to the “Mock Committee” so that the same can be addressed or put forth to the developer before the next meeting
