Minutes of the Meeting dated 15th May 2010 at 1.30 pm
Between Emgee Developers and Ad-hoc Committee of Emgee Greens, Wadala (East)
Held in the Fort Office of Emgee Developers
Attendants:
Emgee Developers
Mr. Mudit Gupta (CMD)
Mrs. Monali Patil
Ad Hoc Committee, Emgee Greens
Mr. Anup Lalwani C301/203
Mr. Prasad Deveta C 303/304
Mr. Anshuman Goenka A 1102
Dr. Dhanashri R. Deshmukh A 504
Mr. Bikash Singh B 902
Reference to the meeting held on The 15th of May 2010, between the Ad Hoc Committee, Emgee Greens (Hereon called the “Committee”) and Emgee Developers (Hereon called the “Developer”). The following points were raised and decided:
1) Maintenance Charges and Dues: The Developer informed the Committee that there was a considerable outstanding against Maintenance charges from many of the residents. On which the Committee informed the Developer that there was NO clarity in the accounts. The following conclusions were derived:
a) The Developer will share with the Committee within 7 working days :
i) detailed account of expenses made against Maintenance for the last two year, including the total expenses and distribution by sq ft between all residents.
ii) Monthly break-up of how the Charges are spent between various utilities.
iii) a list of flat-wise outstanding towards Maintenance.
b) After the committee receives the accounts from the developer:
i) all members will be given access to the accounts to clarify their doubts. (The accounts will be posted on the blog, and also circulated by email to those residents who have shared their email addresses with the Committee).
ii) all Members shall be given a stipulated period as decided between the committee and developer to clear their dues.
c) After Clarifying the Accounts and providing sufficient period to clear the dues, The Developer can take legal action against all/any defaulter(s).
2) Building Amenities: The Committee informed the Developer that apart for maintenance, the developer was supposed to provide a list of amenities as part of the project, which was not relevant with the payment of the Maintenance charges. On which the Developer confirmed that he will fulfill all his obligations for the betterment of the project. After which all amenities points where raises one after the other.
3) Labour Shanties: The Committee informed the Developer that the labour shanties are still present inside the building premises. The developer confirmed that all labour shanties will be removed from the site within 7 working days.
4) Compound Wall: The Committee informed the Developer that the compound wall is still missing in some portions in the west side of the building. The Developer was unaware of this problem and was under the impression that the compound wall was Complete. The Developer assured the Committee that the matter will be looked into and if there are any portions where there is no proper compound wall the same will be erected immediately. As for the compound wall on the North and North west side, the old compound wall will be retained will the D wing is complete and a new Compound wall will be erected immediately after completion of D wing.
5) Water logging: The Committee raised the issue of water logging on the East side of the building, due to the sudden drop in the road level. The Developer agreed to make necessary provisions.
6) Street Lights: The Developer then informed the Committee that they have already made the all payments to the Corporation and also handed over Road on the East Side of our building. And that the Committee should make a complaint to the Corporation and the local Corporator as to why there are no streetlight and cleanliness on the said approach road.
7) Temporary Barricade: The Committee informed that there was no barricade around the under construction D wing, and this is a serious hazard to the residents especially children. On which the Developer confirmed that a temporary barricade will be erected within 7 working days.
8) New Gate: The Committee informed the developer that the new gate provided on the North entrance was of very bad quality. On which the Developer informed the Committee that the gate was just a temporary Gate and was erected as an urgent basis for security purpose. The Developer confirmed that a new gate similar to the gate on the South East entrance will be made for the North Gate as soon as the D wing is completed.
9) Security Cabin: The Committee informed the Developer that the Security cabin is still unfinished. The Developer informed us that work on the same will be started immediately.
10) General Lighting: The Committee informed the Developer that there is no General Lighting to the entire premises, on which The Developer assured that a light scheme will be prepared with 15 Working days and shown to the Committee. On its approval the same will be implemented immediately.
11) Sewage Treatment Plant and Rain Water Harvesting Tank: The Committee informed the developer that Sewage Treatment Plant and Rain water Harvesting was promised. On which the Developer informed the Committee that they have spend considerable funds to implement both the schemes and they will discuss the same with Mrs. Roshni Udyavar (who has designed the systems, also a resident of our complex) as to why the same is not functional. The Developer also assured that they will make all necessary Changes if required to ensure both the STP and RWH Tanks are functional, and will also appoint additional agencies if required to fix and revive the scheme.
12) Terrace Garden: The Committee then raised the issue of terrace gardens which the builder had promised. The developer raised the issue that the terrace garden could pose a danger to residents visiting the terrace. Nevertheless the Developer assured that they will look into the matter and come back to the committee on the same.
13) Club House and Swimming Pool: The Committee Informed that they have already invited two agencies for operating the Club house. On which the Developer assured that the members will be given full support. The Developer also confirmed that they will make the Swimming pool operational with 7 Days after the labour shanties are removed from the site and keep it operational for a month, after which it will be handed over to an appointed Maintenance agency. The developer also informed that they will introduce the Agency who has made the Swimming pool so that the same agency can take up the AMC for the coming year and ensure the swimming pool work properly as expected.
14) Name Plate in A wing: The Committee enquired regards the Name plates for the A wing which is still not provided. On which the Developer confirmed that the same will be installed within 10 Working days.
15) CCTV and Intercom: The Committee then raised the issue of the CCTV and intercom system which is not functioning properly. On which the Developer ensured that they will provide the Intercom instrument to those members in A Wing who have still not received them. Otherwise the AMC has been given to Wilson Cables and all members are requested to raise their problems with Wilson Cable.
16) Electric Bill Transfer: The Committee then raised the issue of transfer of the electric bill from the Developers name to individual names. On which The Developer informed that most of the electric meter was already been transferred to residents in B and C wing. The developer also informed that they will transfer all electric bills to Residents name provided that the sale of flat was a first sale from the Developer, Monali has taken personal responsibility for executing these changes as soon as possible. All members who have made second or third purchases should be personally responsible to get the name changes and the Developer will not take responsibility of change of name on such flats.
17) Suspended Wires and Cables: Both The Committee and The Developer were concerned with the large quantity of wire suspended across the building. The Developer said that they have provided ducts to all flats for Cable, Internet and other Connection. It was decided that all members to ensure that they take their cables through the ducts and should not spoil the building exterior. The Developer assured that he will provide an electrician for three working days to organize the wires for all residents.
18) Parking List: The Committee raised the issue of parking problems faced by the members. The Developer Assured that he will provide a List of all allotted Parking spaces and the members themselves should respect the space allotted to members within themselves.
19) Supervisor: The developer and the committee decided that a supervisor should be appointed on a full time bases to take care of all member grievances and issues and to assist the day to day working of the Premises.
20) Debris and Building Material: On the issue of Debris all around the premises, The developer has assured that they will remove all the debris and Building Material all around the building except near D wing, so that the Premises remains clean and there is no area for the Pest to grow. The same shall be done within 15 Working days.
21) Pest Control: The committee then raised the issue on vast Pest problem in the premises and termite growth in the Electric Meter Rooms. The Developer assured that they will appoint a reputed agency like Godrej or PCI and award an AMC and will carry out the pest control as soon as all the debris and Building Material is removed.
22) Water Leakage Problem: The Committee then pointed out the water leakage issues in many of the flats in the complex. The Developer said that the Maintenance of building only covers the leakages from exterior drainage of the building and terrace. All members who have such issues must send their complaints to the Ad-hoc Committee, the developer will then arrange a plumbing agency to then visit all such flats and resolve the issue. All other Leakages if any have to be resolved by the individual flat owners after taking due confirmation from the committee and the developer.
23) Access to servants’ toilet keys: The Committee the Pointed out that residents of A wing do not have access to the servants toilet on their respective floors. The Developer then assured that each resident will be handed over a copy of the key to the servants’ toilet on their respective floor, after which they would collectively be responsible for their maintenance.
24) Various Agencies and their efficiency: The Committee raised the issue of
a) inefficiency of the security staff and their strength
b) the shortage of cleaning equipment and resources
c) and the constant problems in the lift.
The Developer informed the Committee that they have appointed renowned agencies for all these services and will share with the Committee the AMC contracts the Developer has with these Agencies and that the Committee should raise these issues with the respective agencies and resolve them. The Developer also assured that they will be willing to shift to any other agency if advised by the Committee. Also, all the vendors (eg. security, housekeeping, lifts, pest control) will be accountable to the Committee.
The Meeting was finally concluded at 3:45 PM, with a positive note whereby both the Developer and the Committee agreed to give each other full support for the betterment of the Premises and all Members.
It was also agreed that such a meeting between the Developers and the Committee shall be held periodically till such time as a residents’ society is formed and property conveyed by the developer.
